Oklahoma Memorial Union at the University of Oklahoma - Registered Student Organization and University Department Rental Reservation Request -

Name of Organization (if applicable):

Daytime Phone:

Email Address:

Mailing Address:

Type of Function:

Contact Person (Your Name):

Events Date(s):

Event Title:

Fax Number:

Event Starting Time:

Event Ending Time:

This is the time you will actually have the event. Union staff opens the room 30 minutes prior to the scheduled meeting time.

If you need in the room more than 30 minutes prior to the scheduled meeting time, please tell us how long you will need to set up:

Estimated Attendance:

How would you like the furniture arranged in the room?

Which room are you interested in?

Other Arrangement:

Will you need a registration table?

Will you need a head table?

If yes, please indicate the number of people who will be at the head table:

Will you need display tables?

If yes, how many display tables will you need?

If you will need audio-visual equipment at your event, please choose the quantity of needed equipment. Please note that submitting an equipment request does not guarantee availability. You must receive a confirmation from the Reservations and Catering staff before your equipment is officially reserved. If available, the following equipment will be provided at no additional cost:

Microphones
(maximum of 15):

Standing Microphones
(maximum of 7):

Tabletop Microphones
(maximum of 9):

One standard microphone per room (two for the Ballroom and Meacham) may be requested at no charge. Each additional standard microphone will be $10 each.

Podiums (maximum of 3):

Portable PA?

Laser Pointers
(maximum of 3):

Conference Phone [ $15 ]:

5' x 5' Screens
(maximum of 6) [ $10 ]:

7' x 7' Screen
(3rd floor only, maximum of 2)
[ $10 ]:

9' x 12' Screen
(3rd floor only) [ $50 ]:

Dry erase board with markers [ $5 ]:

Cassette Player
(3rd floor only) [ $5 ]:

If available, the following audio-visual equipment will be provided at an additional cost:

Flipchart easel &
pad with markers [ $5 ]:

Lapel Microphone
(maximum of 4) [ $10 ]:

CD Player
(3rd floor only) [ $10 ]:

Overhead Projectors
(maximum of 3) [ $10 ]:

Slide Projectors
(maximum of 3) [ $10 ]:

Wireless Microphones
(maximum of 3) [ $10 ]:

TV-DVD-VCR-CD
(maximum of 2) [ $15 ]:

TV-VCR
(maximum of 2) [ $15 ]:

Rental of the VHS Video-Data Projector includes the 9' x12' screen or 7' x7' screen on the third floor or 5'x5' screen on other floors.

VHS Video - Data Projector [ $50 ]:

Grand Piano [ $35 ]:

Upright Piano [ $25 ]:

Please check the box if you would like your event catered. An event coordinator will contact you regarding your food order. All catering orders must be received by our office at least three working days prior to the event. Please note, the Oklahoma Memorial Union has an exclusive contract with University Catering to provide all catering in the Oklahoma Memorial Union. Click here to see the catering menu.

I would like my event catered.

Please check the box if you would you like a bar at your event. An event coordinator will contact you regarding your order. All bar service orders must be received two weeks prior to the event. Please note, the Oklahoma Memorial Union has an exclusive contract with the University Club to provide all alcohol service in the Oklahoma Memorial Union. Registered Student Organizations must adhere to the "Alcohol at Student Events" policies and procedures. Click here to see the bar menu.

I would like a bar at my event.

Comments or special requests:

Please note that submitting a room reservation does not guarantee room availability. You must receive confirmation from the Reservations and Catering staff before your room is officially reserved. The deadline for submitting a reservation request is three full working days prior to the event.

By submitting this form, I agree that I have read, understand, and agree to comply with the Oklahoma Memorial Union's Policies and Procedures and recognize that I may be held responsible for any violation of the Facility Use Policy, Student Code, University Policy, and State, Local, or Federal law committed by me or my guests.

For accommodations on the basis of disability for you or your guest(s), please check this box or call (405) 325-2121.

Please contact me regarding special accommodations.